Executive Assistant/ Office Manager

RMIT University

Vacancy closed!

Unfortunately this vacancy is no longer open. Please contact a member of staff if you require assistance.

Australia: Melbourne - CBD
Reference #
Closing Date

Education & Training

Vacancy Type
  • Fantastic opportunity to support the Centre for Academic Quality and Enhancement
  • Continuing role on offer – bring your high-level administration skills and knowledge to this role.
  • HEW 7 opportunity available

About us

RMIT is a multi-sector university of technology, design and enterprise with more than 91,000 students and 11,000 staff globally. RMIT offers postgraduate, undergraduate, vocational education and online programs to provide students with a variety of work-relevant pathways.

Our purpose is to offer life-changing experiences for our students, and to help shape the world with research, innovation, teaching and industry engagement. With strong industry connections forged over 130 years, collaboration with industry remains integral to RMIT’s leadership in education, applied and innovative research, and to the development of highly skilled, globally focused graduates.

About the role and portfolio:? 

The newly formed Centre for Academic Quality and Enhancement (CAQE) sits within the Education Portfolio under the direction of the Associate Deputy Vice Chancellor Education, Quality & Enhancement.  

The Centre supports the attainment of academic standards across RMIT University and provides an enterprise wide interpretive and evaluative function to ensure consistent process, practice and design in academic quality supporting continuous improvement and transparency in reporting of enterprise wide outcomes to key bodies and boards to support compliance and enhancement.  

The Centre and its operations support consistency in design and direction across RMIT University to support academic quality and continuous improvement of all accredited programs and products, enhancing our student and staff experience.  

The Centre partners and collaborates with RMIT Colleges/Schools and other portfolios to support staff across the University to embed a culture of academic quality and enhancement. 

The Executive Assistant / Office Manager is responsible for managing the provision of efficient, effective executive level administration services in support of the Associate Deputy Vice-Chancellor Education, Quality and Enhancement.  This includes providing administrative support for high level committees and meetings including preparation of high-quality presentations, agendas and papers, minute-taking, distribution of materials and timely follow up action.

A key part of the role is to manage inward and outward correspondence using the university document control and recording processes, as well as maintaining robust, consistent portfolio-wide systems and processes for CAQE.

About you:? 

To be successful in this role you will have: 

  • Demonstrated experience in the provision of office management, high level executive services with the ability to act with diplomacy, discretion and tact within the educational or public-sector environment.
  • Experience in providing high-level secretarial and administrative support to a senior executive or equivalent in a university environment or similar large and complex organisation and covering diary and travel management, correspondence, bring forward action management, document development, information management.
  • Demonstrated highly developed interpersonal, verbal and written communication skills and the proven ability to liaise effectively and discreetly with a wide range of management, staff and external parties on complex, sensitive and confidential issues.
  • Demonstrated ability to draft correspondence of a high standard to internal and external stakeholders.
  • Proven capacity to prioritise tasks, be strategic, exercise discretionary judgment and solve problems independently.
  • Demonstrated high level of computer literacy including word processing; presentation software; email; internet and electronic document management applications.
  • Ability to work both independently and collaboratively using initiative and problem-solving skills as well as high attention to detail to complete tasks and assigned projects.
  • Self-starter with experience in planning and supporting the delivery of projects with the ability to identify and complete critical tasks whilst partnering with a range of stakeholders across a large and complex organisation.


  • A tertiary qualification in business and communication or related areas would be highly regarded. 

To apply, please submit your resume and cover letter outlining your interest for this role.  To view a position description, please see below:

 EA-Office Manager CAQE - PD.pdf


Our Values inspire us, wherever we are in the world, and guide how we live and work together.

Imagination. Agility. Courage. Passion. Impact. Inclusion.

What unites us is our purpose and our values; they are at the heart of who we are, what we stand for, how we make decisions and connect with each other.

Our people make everything at the University possible. We encourage new approaches to work and learning, stimulating change to drive positive impact. RMIT exists to create transformative experiences for our students, getting them ready for life and work. You will be a part of a productive and collaborative team, who values working relationships and outcomes through open and inclusive planning, continuous information sharing and transparent work practices.

Bring your whole self to work

We are better for our diversity. When we listen to those who are different to us, or challenge us, we grow stronger together. When we feel like we belong, we can achieve so much more. We respect each other, embrace our differences and build a sense of belonging in our team and beyond.

We are proud that our dedication to diversity has been recognized by a broad spectrum of external organizations. Visit our Linkedin Life pages to learn more and see some of our most recent wins.

RMIT is a Disability Confident Recruitment Team and we are happy to adjust the recruitment process for your accessibility requirements. Please contact us at TalentSupport@rmit.edu.au telling us your preferred type of communication and we will be in touch as soon as possible to discuss your requirements. 

Applications close Sunday, 9th May at 11.55pm.

RMIT is an equal opportunity employer committed to being a child safe organisation. We are dedicated to attracting, retaining and developing our people regardless of gender identity, ethnicity, sexual orientation, disability and age. Applications are encouraged from all sectors of the community and we strongly encourage applications from the Aboriginal and/or Torres Strait Islander community.

Please note that whilst we still accept applications from any persons interested in our roles, due to the impacts of COVID-19, we are currently prioritising applications from those with current working rights in Australia and who are not affected by travel restrictions. Please see the latest updates to Australia’s immigration and border arrangements during the COVID-19 (Coronavirus) outbreak: https://covid19.homeaffairs.gov.au/ 

We are a 2021 Circle Back Initiative Employer – we commit to respond to every applicant.


Trans and Gender Diverse applicants

Inclusion is at the durrung (or heart) of who we are. We aim to create an environment where staff and students who identify as trans and gender diverse feel supported to succeed and belong.

We recognise the challenges faced by the trans and gender diverse community when applying for a new role.

At RMIT, we aim to support you from the start. Our Talent Acquisition team are active members of the RMIT Ally network.

For enquires or support through the application, recruitment and onboarding process, applicants who identify as trans or gender diverse are invited to contact Mat Lewis at mat.lewis@rmit.edu.au

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