MedTechVIC Integrated Learning Internships Program Administrator

About the Job
The global market for medical and assistive devices continues to expand with Victoria leading the way in product development & many first in man trials. Although there is a market for clinical and patient focused devices, getting ideas validated (clinically and technically), prototyped, made affordable, and manufactured locally is challenging. Swinburne University of Technology is looking to fill the gaps in Victoria’s pipeline by building a new facility for the co-creation of assistive technologies, the delivery of programs to support the digitisation of the MedTech and Pharmaceutical sectors and the development of clinicians with product development skills. There will also be applied research and development projects that will span design, AR/VR, digital manufacturing and clinical activities.

We are seeking an experienced administrator to undertake a wide range of administrative functions in support of the project activities. You will provide support to enable compliance with Swinburne and regulatory processes and will assist in the implementation and streamlining of these processes. You will also play a key role in ensuring that the student placements are coordinated effectively, and you will be responsible for the monitoring of the students’ progression and ensuring that the relationships with the industry partners are transparent and highly collaborative.

About Swinburne University of Technology
Swinburne is a multi-sector university of science, technology and innovation with more than 54,000 students and 5,000 staff globally. We offer postgraduate, undergraduate, vocational education and online education to provide students with a variety of work-relevant pathways. Our mission is to be a world-class university, creating economic and social impact through science, technology and innovation. We aim to deliver future-ready learners, research with impact and innovative enterprise.

About Research & Development at Swinburne
Help drive real change with our Research and Development function. Swinburne University of Technology has an ambitious goal of growth in research performance and impact, as set out in our 2025 Strategic Plan – to become an internationally renowned institute in digital research, a digital disruptor and an accelerator of innovation.

About you
To be successful in the role, you will have:
• A degree in a relevant field; or an equivalent combination of relevant experience and/or education/training.
• Demonstrated experience in the provision of quality administrative and support services within a demanding environment.
• Proven ability to consult and liaise with internal and external stakeholders and maintain effective and cooperative working relationships.
• Demonstrated ability to solve problems including adapting work practices.

Key Responsibilities
• Undertake general administrative tasks including addressing general administrative matters as they relate to MedTechVIC and the Integrated Learning Internships Program.
• Liaise effectively with internal and external stakeholders and collaborate to resolve queries and problems accurately and in a timely manner, providing clear advice and options.
• Coordinate the workflow of document approvals where appropriate within timeframes and according to authorised delegations.
• Work with the MedTechVIC Project Manager and senior members of the project team to plan, scope and deliver events and activities relevant to the delivery of the project including industry events, conference and symposia, working with members of the Swinburne Research Services Communications and Outreach team where required.
• Coordinate the placements of the interns into the industry partners organisations.

A full list of selection criteria is available within the position description.

Benefits
To find out more about the extensive range of benefits offered to Swinburne employees please visit Careers at Swinburne.

How to apply and further information
To view the position description or to start an application please click on 'apply' or ‘begin’ and submit a resume, cover letter and a response to the Key Selection Criteria, as listed in the position description.

For further information about this position, contact Nerida Cole (MedTechVIC Project Manager) via email at: ncole@swin.edu.au

If you are experiencing technical difficulties with your application, please contact the Recruitment team on staffrecruitment@swin.edu.au

Diversity and Inclusion
Equity and diversity are integral to achieving our 2025 vision of bringing people and technology together to build a better world. Swinburne is a large and culturally diverse organisation and we are proud of our commitment to equity and inclusion through key initiatives such as:
• Reconciliation Action Plan
• Charter of Cultural Diversity
• Science in Australia Gender Equity (SAGE) Action Plan
• Swinburne LGBTIQA+ Pride, Gender Equality, Accessibility and Intergenerational inclusion strategies

For further information on all our initiatives visit our equity and diversity website. We welcome and encourage applicants from diverse backgrounds to apply.

Assistance and Support
We are committed to making the recruitment process fair and equitable for all our candidates. If you have specific accessibility or support requirements please contact Maree Norden, Diversity & Inclusion Manager at inclusion@swin.edu.au. For support or queries related to Aboriginal and Torres Strait Islander employment, please contact Timothy Werner at DeadlyCareers@swin.edu.au

Swinburne offers flexible working options, leave and parenting/carer policies to support work life balance.

Applications close at 5pm on Friday 16th July 2021

Note: This position is open to candidates that are currently located within Australia and are an Australian Citizen, Permanent Resident or hold an appropriate work visa.

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