Executive Business Support Officer

About the role:

A very exciting opportunity to join Box Hill Institute as the Executive Business Support Officer (EBSO)!

Within this role you will be responsible for managing the financial, administration, project management and executive support functions for the Executive Director and the managers in the Directorate. You will be providing effective planning and management of resources and operations to enable the achievement of the key strategic and operational priorities.

The EBSO will work as part of a community practice with the other Executive Business Support Officers and develop sound relationships with members of the Executive and Leadership teams, employees across BHI as well as external stakeholders and clients.

As part of the EBSO role, you will be managing the directorate administrative responsibilities, including diary management, scheduling of meetings, agenda construction preparation of briefing papers, board papers, drafting minutes, managing meeting follow- up activities, reports and presentations

You will be responsible for providing sophisticated business reports, which effectively synthesise and interpret relevant information. The position is responsible for end-to-end project management to ensure successful project delivery for the Executive Director including scheduling, monitoring, reporting, board reporting and associated project documentation.

Within this role you will also be providing high level confidential support Develop and implement systems and correspondence registers to ensure accurate record management and timely access to records and information of all directorate matters. This includes maintaining confidential records and filing systems.

This role is ongoing and is located at our Elgar Road Box Hill campus. Salary is PACCT 7 $86,530.00 per annum (exclusive of superannuation).

About You:

• A relevant degree qualification in Business, Analytics, Project Management and/or equivalent combination of qualification and substantial experience
• Demonstrated expertise and extensive experience in managing the office of a Senior Leader including office management, budget development and monitoring, and financial reporting
• Strong ability to think strategically, contribute effectively to strategic planning processes and to operationalise strategy within the administrative operations of the portfolio
• Experience in quality document creation and preparation including business plans, letters and reports, board reports, and excellent communication skills across all levels of an organisation
• Advanced computer skills and substantial experience in utilising a broad range of office, computer and financial systems and software including developing and implementing procedures to ensure consistent use of these systems within a team
• Excellent written and communication skills and ability to exercise discretion and maintain confidentiality
• Demonstrated experience in producing high quality management reports and excellent editorial skills as well as experience in quality document creation and preparation including business plans, letters and board reports
• Passionate and have the ability to work within a busy team. In addition, you possess strong communication skills and the ability to build strong working relationships.

About Us:

We are proud to be a leading education provider with a strong reputation for delivering high quality educational outcomes.

Our organisation comprises of Box Hill Institute (Box Hill & Lilydale locations) and Centre for Adult Education (Melbourne CBD) as well as partnerships across various correctional and defence sites in Victoria.

We are committed to a highly motivated and aligned workforce, so we’ll be by your side to enable you, help you grow, and offer you benefits which enhance your work life balance.

Box Hill Institute is a welcoming, safe and respectful work environment. We are work-life friendly and an equal opportunity employer. We encourage people from all backgrounds, abilities and identities to apply for our vacancies.

Benefits:

We offer more than just a job; we offer benefits to enhance your work life, help you grow, and celebrate your achievements. Employment benefits include:

• Flexible work arrangements
• Career progression opportunities and reward & recognition programs
• On-site parking
• Novated leasing and salary packaging
• Access to health & wellbeing resources
• Employee discounts on health insurance, car rental, newspaper subscriptions and more
• Access to libraries offering ebooks, films, novels, children's books and so much more
• Discounts on CAE/Box Hill Institute short courses for staff and their immediate family as well as discounted access to our floristry, beauticians, restaurant, Vet & dog grooming
• Purchased Leave

If you have questions about this role, please contact Kristen Brendish via email at k.brendish@boxhill.edu.au

We are a 2023 Circle Back Initiative Employer – we commit to respond to every applicant.

Candidates for employment at Box Hill Institute will be subject to pre-employment probity checks, and must satisfy Box Hill Institute’s pre-conditions for employment. These include providing a satisfactory (valid employee) Working With Children Check and National Police Check.

Box Hill Institute reserves the right to withdraw an advertised position at any stage.