Fleet Administrator. 6 Month Maximum Term - Newcastle, Gosford or Sydney

Life Without Barriers

NSW: Gosford & Central Coast, NSW: Newcastle, Maitland & Hunter, NSW: Sydney
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About the Organisation

Make a real difference in the lives of vulnerable Australians with this unique opportunity to provide both corporate expertise and community support. With a focus on people, not profit, Life Without Barriers’ corporate services team partners with our direct support staff, clients, and their families to ensure we continue our mission to change lives for the better.  If a truly inclusive, collaborative, and fast-paced work environment sounds like your next career move, this is an opening not to be missed.

Life Without Barriers is a leading social purpose organisation of 8,000 employees working in more than 500 communities across Australia. We support children, young people and families, people with disability, older people, and people with mental illness. We work with people who are homeless and refugees and asylum seekers.  Join a community of people dedicated to breaking down barriers.

We want to employ people who reflect the diversity of our clients to ensure we can support each client's individual needs and wants. We encourage people of Aboriginal and Torres Strait Islander background and people with disability to apply.

About the Role
Become a pivotal member of the Fleet Team at Life Without Barriers, where you will be responsible for providing administrative support and ensuring accurate and up-to-date records are maintained relating to the vehicle fleet.

Our organisation prioritises a healthy work-life balance and is open to discussing flexible hybrid work arrangements during the interview process. You will have the flexibility to choose your preferred location among Newcastle, Gosford, or Sydney.  This is a full time 6 month maximum term contract.

Key Responsibilities

  • Undertake administrative functions of fleet management.
  • High volume data management / processing.
  • Answering queries / ticket allocation of internal and external electronic communications.
  • Assist in management of the registration co-ordination for all LWB vehicles.
  • Support the co-ordination of lease end return for all LWB vehicles.
  • Processing traffic infringements on LWB vehicles.
  • Assist with coordinating the maintenance schedules of vehicles and end of lease damage analysis.
  • Assist in maintaining accurate and up to date vehicle fleet records in relevant systems.
  • Process, record and report on vehicle fines, accidents, driver details etc.
  • Maintain data in LWB systems and reporting in this regard.
  • Fleet finance administration.
  • Support the fleet team as required.

Skills & Experience

  • High level administrative skills and experience in providing support and assistance to management and a team
  • Strong written and oral communication, interpersonal and customer service skills
  • Ability to manage sensitive information and maintain a high degree of confidentiality
  • Ability to use initiative in the work place and demonstrate problem solving skills
  • Effective time management and organisational skills
  • Demonstrated ability in using Microsoft Office suite programs
  • Demonstrated ability to work independently and as part of a team
  • Current Driver's Licence

Successful candidates will be required to clear probity checks including National Criminal History Record Check and Working with Children Check (where relevant to the role).


  • Opportunity to work for one of Australia's largest social purpose organisations
  • Flexible working culture, with opportunities to work from home
  • Excellent tax benefits & monthly rostered days off
  • Friendly and supportive team

How to Apply

Include your resume and covering letter in one document, click ‘Apply’ and follow the prompts. For any enquiries including persons with disability that require adjustments, contact Debra Neil at recruitment@lwb.org.au.

Applications close at midnight on Sunday 26th November 2023.

To be considered for and appointed to a position at Life Without Barriers, you must be fully vaccinated against COVID-19 with a minimum of two (2) doses or hold a valid medical exemption certificate, in accordance with Life Without Barriers Employee COVID-19 Vaccination Policy. You will be required to provide evidence of your vaccination status during the recruitment process.

We are dedicated to playing our part to reduce the spread of COVID-19 and bring continuity of care and support to our clients. With this in mind, if you are successful, we will discuss with you an alternative to a face to face interview.

Life Without Barriers supports the Royal Commission into violence, abuse, neglect and exploitation of people with disability. We believe people with disability need to be heard and for these experiences to influence how support services like ours are delivered. View our statement here https://bit.ly/2GzZGWA


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