Enrolment Specialist, Coordinator

Swinburne University of Technology

Vacancy closed!

Unfortunately this vacancy is no longer open. Please contact a member of staff if you require assistance.

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Full time, ongoing position at our Hawthorn campus

About the Role 
The Enrolment Specialist Coordinator position, reporting to the Deputy Director of Enrolment and Graduation Services, plays a crucial role in delivering enrolment-related services at a high standard to Higher Education and Vocational Education students and colleagues throughout the University. These services are time-sensitive and of significant importance to students, involving tasks such as managing advanced standing applications, assisting with study plan adjustments, and overseeing course completion.

A key responsibility of this role is to serve as an escalation point for stakeholders and the Enrolment Specialist team, ensuring that students adhere to course rules and addressing any complex enrolment issues that may impact their progress. The Enrolment Specialist Coordinator is also tasked with identifying opportunities for process and policy enhancements to streamline tasks for both students and staff, collaborating with the Deputy Director to implement these improvements continuously.

Additionally, the role involves establishing support services to aid students in completing their enrolment, adapting to the evolving needs of the student population. The incumbent must be flexible in working across the team to meet operational requirements and facilitate staff development initiatives.

Further information about this role (including information regarding its direct reports) can be found in the attached position description. 

About You  
To be suitable for this role you will need to have experience in the below key accountabilities: 
  • Significant experience in the coordination of student / client service functions and demonstrated ability to deliver high quality services to a range of stakeholders
  • Excellent organisational and time management skills and the ability to establish and communicate clear priorities from competing demands
  • Demonstrated commitment to excellence in the provision of service, quality and the promotion of a culture of continuous improvement
  • High level of analytical and problem solving skills with a demonstrated ability to investigate and make informed decisions regarding complex issues

Knowledge or training equivalent to: 
  • a degree with at least 4 years subsequent relevant experience or 
  • extensive experience and management expertise in technical or administrative fields

About Swinburne University of Technology 
Swinburne Horizon 2025 draws upon our understanding of future challenges. With this new strategic plan, we choose to build Swinburne as the prototype of a new and different university – one that is truly of Technology, of Innovation and of Entrepreneurship, and proud of it. We are committed to a differentiated university proposition in education and research, so that:

•    Every Swinburne learner gets a work experience
•    Every Swinburne graduate gets a job
•    Every Swinburne partner gets a tech solution
•    Swinburne is the prototype of global best practice

The achievement of our 2025 moon shots depends on our capacity to work collectively, always, as One Swinburne.

To Apply 
Please submit your CV and cover letter addressing your suitability for this position.  

To review the Position Description and to apply, please scroll down to the bottom of the page. 

If you are viewing this advert from an external site, please click ‘apply’ and you will be redirected to Swinburne’s Jobs website to access the Position Description at the bottom of the page.

Please Note: Appointment to this position is subject to passing a Working with Children Check.

If you are experiencing technical difficulties with your application, please contact the Swinburne Talent Acquisition Team on staffrecruitment@swin.edu.au. 

Applications Close: Sunday 2nd June 2024, 11pm 

Swinburne offers flexible working options, leave and parenting/carer policies to support work life balance.

Equity and Diversity 
Swinburne is a large and culturally diverse organisation and we are proud of our commitment to equity, diversity and inclusion through key initiatives.  For further information on all our initiatives visit our Equity & Diversity website.

We welcome and encourage applicants from diverse backgrounds to apply.

We are committed to making the recruitment process fair and equitable for all our candidates. If you have specific accessibility or support requirements please contact inclusion@swin.edu.au

Aboriginal and Torres Strait Islander Applicants
We welcome and strongly encourage applications from Aboriginal and Torres Strait Islander people.  

For any support please contact DeadlyCareers@swin.edu.au or for more information on our Indigenous strategies please follow the link to our RAP Reconciliation Action Plan

Victoria’s Commitment to Action: Improving international student employment outcomes 
As a signatory to Victoria’s Commitment to Action, Swinburne seeks to remove barriers to international graduate employment. We welcome and encourage applications from international graduates.  

We are a 2023 Circle Back Initiative Employer – we commit to respond to every applicant

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