Operations Support Officer

This is a Targeted position and an affirmative measure therefore only open to applicants of Australian Aboriginal and/or Torres Strait Islander heritage in accordance with an exemption granted under section 12 of the Vic – Equal Opportunity Act 2010. 

The successful applicant will be required to provide confirmation of their Australian Aboriginal and/ or Torres Strait Islander heritage.


About the Role 
Are you ready to make a meaningful impact in a dynamic and collaborative environment? The Moondani Toombadool Centre (MTC) is seeking an enthusiastic and detail-oriented Operations Support Officer to play a vital role in supporting our senior leadership team.

In this exciting position, you will be at the heart of our operations, providing essential administrative support that drives our mission forward. Under the guidance of the Operations Manager, you will engage in a variety of day-to-day administrative tasks and project support, ensuring that our team operates smoothly and efficiently.

This is more than just a job; it’s an opportunity to be part of a vibrant team dedicated to making a difference. If you are proactive, organised, and passionate about providing top-notch support, we want to hear from you!

Apply now and take the next step in your career with the Moondani Toombadool Centre!

About You  
To be suitable for this role you will need to have experience in the below key accountabilities: 

• Demonstrated experience working with Aboriginal and Torres Strait Islander people in a professional environment.
• Extensive experience in the provision of high level administrative and executive-level support, including the ability to maintain confidentiality and discretion.
• Demonstrated ability to provide excellent customer service to senior leaders, internal and external stakeholders.
• Demonstrated high level organisational skills including the ability to work effectively under pressure without immediate supervision whilst maintaining quality outputs.

A full list of selection criteria is available within the position description.

Qualifications
A degree with subsequent relevant experience; or extensive experience and specialist expertise or broad knowledge in administrative fields; or an equivalent combination of relevant experience and/or education/training.

About Swinburne University of Technology 
Swinburne Horizon 2025 draws upon our understanding of future challenges. With this new strategic plan, we choose to build Swinburne as the prototype of a new and different university – one that is truly of Technology, of Innovation and of Entrepreneurship. We are committed to a differentiated university proposition in education and research, so that:

• Every Swinburne learner gets a work experience
• Every Swinburne graduate gets a job
• Every Swinburne partner gets a tech solution
• Swinburne is the prototype of global best practice

The achievement of our 2025 moon shots depends on our capacity to work collectively, always, as One Swinburne.

To Apply 
Please submit your CV and cover letter addressing your suitability for this position.  

To review the Position Description and to apply, please scroll down to the bottom of the page. 

If you are viewing this advert from an external site, please click ‘apply’ and you will be redirected to Swinburne’s Jobs website to access the Position Description at the bottom of the page.

For more information about the role, please email talentacquisition@swin.edu.au 

Please Note: Appointment to this position is subject to passing a Working with Children Check.

If you are experiencing technical difficulties with your application, please contact the Swinburne Talent Acquisition Team on talentacquisition@swin.edu.au  

Applications Close: Wednesday 9 October 2024, at 11.00pm

Swinburne offers flexible working options contained in our leave and parenting/carer policies to support work-life balance.

Diversity, Equity and Inclusion
Swinburne University of Technology is dedicated to creating a varied, welcoming, and open learning and work environment that embraces diversity, promotes inclusion, ensures fair access to opportunities, and actively opposes bullying, discrimination, sexual harm, victimisation, and vilification. We appreciate every individual in our community, regardless of ability/disability, age, cultural and ethnic background, sex, sexual orientation, gender identity and expression, and family and relationship status. For further details on our efforts, please explore our Equity & Diversity website.

Disability and Reasonable Adjustments
Swinburne University of Technology actively supports and encourages individuals with disability to apply. We provide reasonable adjustments throughout the recruitment and selection process by ensuring that we cater to the access and participation needs of all candidates. 

For a confidential discussion regarding accessibility requirements, or to provide feedback on how we can continue to improve our recruitment processes to better accommodate adjustments you require, please reach out to talentacquisition@swin.edu.au or call at +61 3 9214 5802.

Science in Australia Gender Equity (SAGE) at Swinburne 
Swinburne is enhancing gender equity and diversity, with a focus on science, technology, engineering, maths and medicine (STEMM), by participating in the Science in Australia Gender Equity (SAGE) program. 

Swinburne University is actively engaged in improving representation and participation of women in STEMM fields, aiming to address ongoing gender inequity. As an inaugural recipient of the Athena SWAN Institutional Bronze Award, we have implemented our original SAGE Action Plan (2019-2021) and continue our commitment through the current SAGE Action Plan (2022-2025), focusing on meaningful actions to foster long-lasting change and advance gender equity and diversity in STEMM.

Aboriginal and Torres Strait Islander Applicants
At Swinburne, we celebrate our diverse culture and the strength this brings to our workforce. We are committed to our Indigenous Employment Strategy and are therefore seeking to increase the representation of Aboriginal and/or Torres Strait Islander peoples within the University, where traditionally they have been under-represented. Specifically, the Moondani Toombadool Centre would like to grow the Indigenous workforce to further enhance the capability within these disciplines.  

The filling of this position is intended to constitute a special measure under section 12 of the Equal Opportunity Act 2010 (Vic) and in accordance with Swinburne’s ongoing commitment to reconciliation to increase the recruitment and retention of Aboriginal and Torres Islander academic and general staff by affirmative action practices.

For any support please contact talentacquisition@swin.edu.au or for more information on our Indigenous strategies please follow the link to our RAP Reconciliation Action Plan

Victoria’s Commitment to Action: Improving international student employment outcomes 
As a signatory to Victoria’s Commitment to Action, Swinburne seeks to remove barriers to international graduate employment. We welcome and encourage applications from international graduates.  

We are a 2023 Circle Back Initiative Employer – we commit to respond to every applicant
(#LI-SW)