Records Officer

About the role:

An exciting, casual opportunity to join Box Hill Institute as a Records Officer!

The Records Officer assists with and supports the records appraisal program by accurately classifying and sentencing BHI records in accordance with relevant legislation, regulations, retention schedules, and policies. This includes carrying out the appropriate actions for sentenced records such as indexing, cataloguing, archiving, transferring and disposing of records in line with BHI’s business processes.

Working under general direction as a key member of the Quality, Compliance and Risk Team, a dynamic group focused on process efficiency, quality outcomes, productive partnerships, and a commitment to professionalism and continuous improvement.

The team is responsible for compliance with government regulations including the BHIG’s financial policies and procedures, by providing high quality advice and support to managers and employees engaged in financial transactions throughout the organisation.

This role is a casual opportunity for six months. Casual hourly rate is PACCT4.1 $41.61.

About You:

• Relevant qualification in records management is preferred but not essential
• Experience in a similar role managing records in accordance with legislation, regulations and policies
• Able to safely handle archive boxes
• Ability to manage time effectively to complete projects on time
• Proven knowledge of and experience in ensuring compliance with relevant regulatory

requirements plus demonstrated ability to exercise discretion and maintain confidentiality

• Knowledge of relevant retention and disposal authorities (RDAs) with the ability to apply the schedules to systematically dispose of records
• Cooperates and works well with others in the pursuit of team goals. Collaborates and shares information appropriately, showing consideration, concern and respect for others feelings and ideas
• Accommodates and works well with the different working styles of others. Encourages resolution of conflict within group
• Ability to communicate using clear, concise and grammatically correct language organised in a logical sequence. Includes content appropriate for the purpose and audience. Clearly explains information and listens to feedback using a polite and considerate manner when dealing with others. An eye for detail for accuracy
• Regularly plans and tracks progress on work tasks, taking an organised,

methodical approach to work, with the ability to manage workload and conflicting priorities during peak times

About Us:

We are proud to be a leading education provider with a strong reputation for delivering high quality educational outcomes.

Our organisation comprises of Box Hill Institute (Box Hill & Lilydale locations) and Centre for Adult Education (Melbourne CBD) as well as partnerships across various external sites in Victoria.

We are committed to a highly motivated and aligned workforce, so we’ll be by your side to enable you, help you grow, and offer you benefits which enhance your work life balance.

Box Hill Institute is a welcoming, safe and respectful work environment. We are work-life friendly and an equal opportunity employer. We encourage people from all backgrounds, abilities and identities to apply for our vacancies.

Institute Values

Together we are curious, trustworthy and compassionate.

• Curious – We are driven to learn, grow and evolve.
• Trustworthy – We build trust by being honest and accountable.
• Compassionate – We are kind and respectful.
   

Benefits:

We offer more than just a job; we offer benefits to enhance your work life, help you grow, and celebrate your achievements. Employment benefits include:

• Flexible work arrangements
• Career progression opportunities and reward & recognition programs
• On-site parking
• Novated leasing and salary packaging
• Access to health & wellbeing resources
• Employee discounts on health insurance, car rental, newspaper subscriptions and more
• Access to libraries offering ebooks, films, novels, childrens books and so much more
• Discounts on CAE/Box Hill Institute short courses for staff and their immediate family as well as discounted access to our floristry, beauticians, restaurant, Vet & dog grooming
• Purchased Leave

Applications close: 5pm, Tuesday 15th October 2024

If you have questions about this role, please contact Bhuvana Ramesh via email at b.ramesh@boxhill.edu.au

We are a 2024 Circle Back Initiative Employer – we commit to respond to every applicant.

Candidates for employment at Box Hill Institute will be subject to pre-employment probity checks, and must satisfy Box Hill Institute’s pre-conditions for employment. These include providing a satisfactory (valid employee) Working With Children Check and National Police Check.

Box Hill Institute is a Child Safe Organisation and has a zero tolerance towards the harm or abuse of children and young people. We believe that child safety is everyone’s responsibility. All employees, volunteers, contractors and service providers are required to promote a culture of child safety, comply with the Child Safe Standards and other relevant legislation and reporting obligations of suspected child abuse as per the Institute’s Child Safety Policy and Procedures. 

Box Hill Institute reserves the right to withdraw an advertised position at any stage.