Workforce Coordinator

About the Role 
We are seeking a dedicated Workforce Coordinator to join our dynamic team within People and Culture at Swinburne University to coordinate workforce and sessional operations administration across the Schools in accordance with relevant policies, processes and procedures within the University.

As the Workforce Coordinator, you will be responsible for recruitment administration, HR processes and facilitating payment validation for ongoing, contract and sessional staff. You will be required to have a proactive approach in planning, improving processes and providing authoritative advice to all stakeholders, including liaising with the wider People and Culture team and other central university areas.

This is an opportunity to contribute meaningfully to the education sector and you’ll be part of a collaborative, future-focused university community that values innovation, inclusion, and continuous improvement. If you are an organised, detail-oriented and proactive individual who thrives in a fast-paced environment, we would love to hear from you. 

About You  
To be suitable for this role you will need to have experience in the below key accountabilities: 

• Strong interpersonal skills, oral and written, with the ability to communicate, liaise, work in team environment, and with people at all levels, both internal and external to the organisation with tact, maturity and appreciation of sensitive issues.
• Excellent organisational and proven time management skills, along with the ability to work to deadlines; prioritise activities, manage competing priorities and to respond to ad hoc and time critical deadlines
• Well-developed knowledge of, and experience in, the application of contemporary Human Resources procedures and practices.
• Demonstrated conceptual, analytical and problem-solving skills.
• Highly proficient computer skills, in particular MS Office Word, Excel, PowerPoint and database applications.

Qualifications

• Completion of a bachelor degree with relevant experience; or an equivalent combination of relevant experience and/or education/training.

About Swinburne University of Technology 
Swinburne’s strategy draws upon our understanding of future challenges. We choose to build Swinburne as the prototype of a new and different university – one that is truly of Technology, of Innovation and of Entrepreneurship. We are committed to a differentiated university proposition in education and research. 

To Apply 
Please submit your CV and cover letter addressing the following: 

What skills you would bring to the role (please detail with examples).

Demonstrate your experience with managing competing deadlines and delivering accurate information and/or data.

Demonstrate when you have had to communicate, liaise, and work in a team environment with people at all levels, both internal and external to the organisation using tact, maturity and discretion in handling sensitive issues.

To review the Position Description and to apply, please scroll down to the bottom of the page. 

If you are viewing this advert from an external site, please click ‘apply’ and you will be redirected to Swinburne’s Jobs website to access the Position Description at the bottom of the page.

Please Note: Appointment to this position is subject to passing a Working with Children Check.

If you are experiencing technical difficulties with your application, please contact the Swinburne Talent Acquisition Team on talentacquisition@swin.edu.au 

Applications Close: Sunday, 20 April 2025 at 11pm. 

Swinburne offers flexible working options contained in our leave and parenting/carer policies to support work-life balance.

Diversity, Equity and Inclusion
Swinburne has become a world-class university, driving social and economic impacts through science, technology, and innovation. As a dual-sector university, our vision is for people and technology working together to build a better world.

Central to our vision is our commitment to diversity, equity, and inclusion. We pride ourselves on being an equal opportunity employer focused on attracting, retaining, and developing great talent. We work to remove barriers related to gender identity, culture, ethnicity, sexual orientation, disability, and age.

We strongly encourage applicants from diverse Aboriginal and Torres Strait Islander communities. Our Moondani Toombadool Centre leads our Indigenous education and culture at Swinburne, guided by community wisdom and leadership.

We support applicants with disabilities. Adjustments can be requested at any time during the recruitment process. For Reasonable Adjustment requests, including accessible formats for the PD, application form or any other document, please contact at DCR@swin.edu.au  or call +61 3 9214 3550.

Please note the above number and DCR email address are for disability or reasonable adjustments queries only. General enquiries about the role can be sent to talentacquisition@swin.edu.au (general enquiries will not be answered by phone).

Victoria’s Commitment to Action: Improving international student employment outcomes.
As a signatory to Victoria’s Commitment to Action, Swinburne seeks to remove barriers to international graduate employment. We welcome and encourage applications from international graduates.  

As a Circle Back Initiative Employer, we commit to responding to every applicant.
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