Executive Assistant to the Executive Dean

About the Role 
We are seeking a dedicated Executive Assistant to provide a wide range of high quality, reliable, professional and confidential support services to the Executive Dean and senior staff within the School of Design and Architecture. 

As the Executive Assistant, you will work under the general management of the Senior Manager, School Operations however will take day-to-day direction from the Executive Dean. In addition, you will work in partnership with academic and research support staff to ensure a collaborative administrative support function across the school. 

In this role, you will be responsible for all administrative service provision including but not limited to diary management, coordinating meetings, travel, preparation of meeting papers, coordinating school wide events, and resolving issues as they arise. You will be expected to provide project support as well as back up support to the wider school during peak periods. 

As this position carries substantial responsibility, you will be required to exercise considerable judgement, initiative, discretion, and independence while interacting daily with senior staff across the university and external stakeholders.

About You  
To be suitable for this role you will need to have experience in the below key accountabilities: 

• Demonstrated experience in providing high-level executive support including the ability to deal with information of a sensitive and confidential nature.
• Excellent interpersonal, written and verbal communication and relationship management skills, including experience in dealing with people from different cultural backgrounds and levels of seniority.
• Demonstrated high level of organisational skills, including the ability to work effectively under pressure without immediate supervision whilst maintaining quality output.
• Demonstrated ability to coordinate events with attention to detail and an ability to plan and prioritise a number of competing functions and tasks.
• Well-developed IT skills including high level of competency in the use of word processing, spreadsheet, and e-mail, in particular MS Office applications.

Qualifications

• A degree with subsequent relevant experience or extensive experience and broad knowledge in administrative fields or an equivalent combination of relevant experience and/or education/training.

About Swinburne University of Technology 
Swinburne’s strategy draws upon our understanding of future challenges. We choose to build Swinburne as the prototype of a new and different university – one that is truly of Technology, of Innovation and of Entrepreneurship. We are committed to a differentiated university proposition in education and research. 

To Apply 
Please submit your CV and Cover Letter addressing your suitability for the position. 

To review the Position Description and to apply, please scroll down to the bottom of the page. 

If you are viewing this advert from an external site, please click ‘apply’ and you will be redirected to Swinburne’s Jobs website to access the Position Description at the bottom of the page.

Please Note: Appointment to this position is subject to passing a Working with Children Check.

If you are experiencing technical difficulties with your application, please contact the Swinburne Talent Acquisition Team on talentacquisition@swin.edu.au

Applications Close: Wednesday, 14 May 2025 at 11:30pm. 

Swinburne offers flexible working options contained in our leave and parenting/carer policies to support work-life balance.

Diversity, Equity and Inclusion
Swinburne has become a world-class university, driving social and economic impacts through science, technology, and innovation. As a dual-sector university, our vision is for people and technology working together to build a better world.

Central to our vision is our commitment to diversity, equity, and inclusion. We pride ourselves on being an equal opportunity employer focused on attracting, retaining, and developing great talent. We work to remove barriers related to gender identity, culture, ethnicity, sexual orientation, disability, and age.

We strongly encourage applicants from diverse Aboriginal and Torres Strait Islander communities. Our Moondani Toombadool Centre leads our Indigenous education and culture at Swinburne, guided by community wisdom and leadership.

We support applicants with disabilities. Adjustments can be requested at any time during the recruitment process. For Reasonable Adjustment requests, including accessible formats for the PD, application form or any other document, please contact DCR@swin.edu.au  or call +61 3 9214 3550.

Please note the above number and DCR email address are for disability or reasonable adjustments queries only. General enquiries about the role can be sent to talentacquisition@swin.edu.au (general enquiries will not be answered by phone).

Victoria’s Commitment to Action: Improving international student employment outcomes.
As a signatory to Victoria’s Commitment to Action, Swinburne seeks to remove barriers to international graduate employment. We welcome and encourage applications from international graduates.  

As a Circle Back Initiative Employer, we commit to responding to every applicant.
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