About the Role
The Emergency Planning & Administration Officer plays a key role in strengthening emergency preparedness and response across Swinburne University. Reporting to the Manager of Campus Security and Emergency Planning, this position is instrumental in coordinating logistical, administrative, and compliance-focused activities that contribute to a safer university environment. The role ensures the institution adheres to relevant safety regulations and standards, helping to minimize risks through organized training, clear communication, and effective emergency protocols. By supporting critical safety initiatives, the officer enhances the universitys ability to respond efficiently to emergencies and maintain a secure campus.
In addition to emergency planning responsibilities, the officer contributes to a variety of broader Facility Management functions. This includes participating in committees and training sessions, handling invoice and work order processing, and assisting in the administration of contracts and operational tasks. The role also involves organizing and promoting emergency response and fire warden training programs, maintaining accurate records of emergency personnel, and providing comprehensive administrative support to relevant safety committees. By balancing both emergency preparedness and operational support, the officer serves as a crucial link between safety planning and daily facility operations.
To view more information about the role please view the PD.
About You
To be suitable for this role you will need to have experience in the below key accountabilities:
- History of providing administrative support to a high performing team in a dynamic and fast-paced environment, to include document management and development, task tracking, process planning and improvement, and correspondence management.
- Demonstrated experience successfully coordinating a program of work in a large and complex organisation.
- Proven ability to work effectively as a member of a team and autonomously, to prioritise tasks, solve problems independently and respond calmly to instances of high pressure.
- Demonstrated ability in using finance management systems and proficiency in Microsoft applications including word processing, spreadsheets and a working knowledge of systems.
- Strong customer focus to deliver quality service.
- Demonstrated computer literacy including word processing, presentation software, email and electronic document management applications.
Qualifications
A completion of a degree without subsequent relevant work experience; or completion of an advanced diploma qualification and at least one years subsequent relevant work experience; or an equivalent combination of relevant experience and/or education/training.
About Swinburne University of Technology
Swinburnes strategy draws upon our understanding of future challenges. We choose to build Swinburne as the prototype of a new and different university one that is truly of Technology, of Innovation and of Entrepreneurship. We are committed to a differentiated university proposition in education and research.
To Apply
Please submit your CV and cover letter addressing your suitability for this position.
To review the Position Description and to apply, please scroll down to the bottom of the page.
If you are viewing this advert from an external site, please click apply and you will be redirected to Swinburnes Jobs website to access the Position Description at the bottom of the page.
Please Note: Appointment to this position is subject to passing a Working with Children Check.
If you are experiencing technical difficulties with your application, please contact the Swinburne Talent Acquisition Team on talentacquisition@swin.edu.au.
Applications will close on Thursday 22 May.
Swinburne offers flexible working options contained in our leave and parenting/carer policies to support work-life balance.
Diversity, Equity and Inclusion
Swinburne has become a world-class university, driving social and economic impacts through science, technology, and innovation. As a dual-sector university, our vision is for people and technology working together to build a better world.
Central to our vision is our commitment to diversity, equity, and inclusion. We pride ourselves on being an equal opportunity employer focused on attracting, retaining, and developing great talent. We work to remove barriers related to gender identity, culture, ethnicity, sexual orientation, disability, and age.
We strongly encourage applicants from diverse Aboriginal and Torres Strait Islander communities. Our Moondani Toombadool Centre leads our Indigenous education and culture at Swinburne, guided by community wisdom and leadership.
We support applicants with disabilities. Adjustments can be requested at any time during the recruitment process. For Reasonable Adjustment requests, including accessible formats for the PD, application form or any other document, please contact at DCR@swin.edu.au or call +61 3 9214 3550.
Victorias Commitment to Action: Improving international student employment outcomes.
As a signatory to Victorias Commitment to Action, Swinburne seeks to remove barriers to international graduate employment. We welcome and encourage applications from international graduates.
As a Circle Back Initiative Employer, we commit to responding to every applicant.
#LI-SW
