Graduate Studies Officer

Swinburne University of Technology

Vacancy closed!

Unfortunately this vacancy is no longer open. Please contact a member of staff if you require assistance.

Closing Date

Education & Training

$68,506 plus 17% super
Vacancy Type
Work type

About the job
Our supportive and collaborative Graduate Studies Team is currently seeking a Graduate Studies Officer to join them on a full-time ongoing basis. In this busy and varied role, you will provide support for a range of administrative functions within Graduate Studies. A key accountability of your role is to ensure that all matters related to Higher Degree by Research (HDR) candidates are handled efficiently and effectively, and supporting a positive experience for the lifetime of the progam. You will provide support to both the Admissions & Scholarships team and Candidature & Examination team, assisting with enrolments, enquiries, outbound communication to students, processing candidature variations and progress review outcomes, and preparing reports.

About Swinburne
Swinburne is a progressive university that aims to increase Australia’s capacity in science, technology and innovation as the drivers of modern, internationalised economies and workplaces. Our university is focused on high-impact global research, high-quality teaching and active engagement with both industry and the community.

About you
To be successful in the role, you will have:

• Excellent organisational skills with the ability to prioritise tasks and work to tight deadlines, while maintaining a strong attention to detail.

• Demonstrated experience in applying policies and procedures to ensure compliance.

• A strong commitment to customer service principles.

• Demonstrated knowledge of the operations of a tertiary institution, particularly in relation to postgraduate research education and research administration.

A full list of the selection criteria is available within the position description


• Participate in regular staff and management development programs

• Free access to the HALC swimming pools

• Onsite health services

• Weekly yoga and pilates classes

Discover more discounts when you start at Swinburne. Receive movie tickets and staff membership options at the Swinburne bookshop. Theres news subscriptions and computer and software discounts on offer.

Further information and how to apply
The diverse culture within Swinburne is a source of strength. We are proud to be recognised by the Workplace Gender Equality Agency as an Employer of Choice for Gender Equality 2018 and of key initiatives such as our Pride@Swinburne Strategic Action Plan and our Reconciliation Action Plan which are integral components of our 2025 vision to be world class university creating social and economic impact through science, technology and innovation. Swinburne has also received the Victorian “High Commendation” Multicultural Excellence Award (Business Category).

To view the position description or to start an application click on apply' at the bottom of this page and submit a resume, cover letter and response to the Key Selection Criteria, as listed in the Position Description.

If you are experiencing technical difficulties with your application, please contact the Recruitment team on

Should you require further support for an interview due to special needs or consideration, please contact our Diversity Consultant, Dr. Walter Robles, on . For support or queries related to Aboriginal and Torres Strait Islander employment, please contact .

Applications close at 5pm on Monday 29th April 2019

NB. We will be shortlisting immediately after the closing date with the aim that interviews will take place week commencing 6 May 2019.

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