Executive Assistant, FSET Executive Office

About Swinburne
Swinburne delivers excellence in teaching and research in science, technology, business, law, design and innovation. As a multi-sector provider, there are opportunities to apply for jobs in higher education, vocational education and pathways. Or you can work in professional services to support the delivery of quality education. Find jobs in marketing and communications, customer service, information technology, finance, human resources and administration.

About the job
We are seeking a driven and motivated Executive Assistant to provide a wide range of professional confidential support services to the Associate Deans. In this busy role, you will work under the general management of the Director Faculty Operations but take day-to-day direction from the Associate Deans.  In addition, you will work in partnership with Academic Support and Research Support teams to ensure a collaborative administrative support function across the Faculty.

Your daily responsibilities will include all administrative service provision including but not limited to; coordination of meetings, preparation of meeting papers and communications, travel booking, credit card reconciliation and coordinating faculty wide events along with some diary management and resolving issues as they arise.

From time to time, you can expect to provide back up support to the Executive Assistant to the Faculty Pro Vice Chancellor and Director Faculty Operations.
With a thorough understanding of the Faculty and its policies and procedures, you will be able to provide informed advice to people across the University, in addition to external stakeholders and international partners. As our Executive Assistant you will be required to display discretion and diplomacy and maintain confidentiality at all times.

Skills and experience
To be successful in this role you will need to demonstrate the following:
• A degree with subsequent relevant experience or; completion of an associate diploma and subsequent relevant work experience; or an equivalent combination of relevant experience and/or education/training.
• Extensive experience in an administrative support role which requires coordination of a range of functions and provision of high quality executive and senior administration support services
• Ability to research, interpret and advise on policies and procedures and achieve objectives within broad guidelines
A full list of the selection criteria is available within the position description

Benefits
• Participate in regular staff and management development programs
• Hawthorn Aquatic and Leisure Centre (HALC) discounted memberships
• Weekly yoga and pilates classes

Discover more discounts when you start at Swinburne. Receive movie tickets and staff membership options at the Swinburne bookshop. There's news subscriptions and computer and software discounts on offer.

Further information and how to apply
The diverse culture within Swinburne is a source of strength. We are proud to be recognised by the Workplace Gender Equality Agency as an Employer of Choice for Gender Equality 2018 and of key initiatives such as our Pride@Swinburne Strategic Action Plan and our Reconciliation Action Plan which are integral components of our 2025 vision to be world class university creating social and economic impact through science, technology and innovation. Swinburne has also received the Victorian “High Commendation” Multicultural Excellence Award (Business Category).

To view the position description or to start an application click on 'apply' at the bottom of this page and submit a resume, cover letter and response to the Key Selection Criteria, as listed in the Position Description.

If you are experiencing technical difficulties with your application, please contact the Recruitment team on staffrecruitment@swin.edu.au

Should you require further support for an interview due to special needs or consideration, please contact our Diversity Consultant, Dr. Walter Robles, on  inclusion@swin.edu.au 

For support or queries related to Aboriginal and Torres Strait Islander employment, please contact DeadlyCareers@swin.edu.au

Applications close at 5pm on Wednesday 1st May 2019