Facilities and Services Administration Officer

Swinburne University of Technology

Vacancy closed!

Unfortunately this vacancy is no longer open. Please contact a member of staff if you require assistance.

Start Date
Closing Date

Education & Training

HEW 5: $ 68,506 - $ 75,176 + 17% superannuation
Vacancy Type
Work type


About the job
As a Facilities and Services Administration Officer you will provide high-level customer service for all Facilities and Services operations. You will work across a range of activities with Facilities and Services including the participation in the operation of the Facilities and Services Operations Service Desk, processing invoices and work orders, maintaining a range of registers and as required, providing administrative support for the Operations Manager, Associate Director Operations and Services or Associate Director Corporate Services.

You will also be required to support the contract management process and liaise with clients, assessing their requirements and responding accordingly. Your ability to prioritise tasks and thrive in a fast-paced environment will be crucial to your success in this role.

About Swinburne
Swinburne’s emphasis is on high quality, engaged teaching and research in science, technology, business, design and innovation – teaching and research that makes a difference in the lives of individuals and contributes to national economic and social objectives.

About you
To be successful in the role, you will have:

  • An undergraduate qualification, and/or equivalent combination of relevant experience within an administration role within a multi-site business
  • Proven ability to work autonomously or as part of a team to meet deadlines, manage conflicting priorities and work under pressure
  • Demonstrated experience in a finance management system, preferably Finance 1, archiving systems such as TRIM and proficiency in Microsoft applications including word processing, spreadsheets and a working knowledge of systems

A full list of the selection criteria is available within the position description


  • Participate in regular staff and management development programs
  • Hawthorn Aquatic and Leisure Centre (HALC) discounted memberships
  • Discounted annual Myki cards are available to Swinburne staff.

Discover more discounts when you start at Swinburne. Receive movie tickets and staff membership options at the Swinburne bookshop. There's news subscriptions and computer and software discounts on offer.

Further information and how to apply
The diverse culture within Swinburne is a source of strength. We are proud to be recognised by the Workplace Gender Equality Agency as an Employer of Choice for Gender Equality 2018 and of key initiatives such as our Pride@Swinburne Strategic Action Plan and our Reconciliation Action Plan which are integral components of our 2025 vision to be world class university creating social and economic impact through science, technology and innovation. Swinburne has also received the Victorian “High Commendation” Multicultural Excellence Award (Business Category).

To start an application click on 'begin' at the bottom of this page and submit a resume, cover letter and response to the Key Selection Criteria, as listed in the Position Description below.

For further information about the position, please contact Bonnie Shaw, Facilities and Services Team Leader on 03 9214 8111.

If you are experiencing technical difficulties with your application, please contact the Recruitment team on staffrecruitment@swin.edu.au

Should you require further support for an interview due to special needs or consideration, please contact our Diversity Consultant, Dr. Walter Robles, on inclusion@swin.edu.au. For support or queries related to Aboriginal and Torres Strait Islander employment, please contact DeadlyCareers@swin.edu.au.

Applications close at 5pm, Wednesday 22 May 2019

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