Gift and Data Processing Officer

Swinburne University of Technology

Reference #
Closing Date
Full time, ongoing position at our Hawthorn campus

An excellent opportunity has arisen to join Swinburne’s Alumni & Operations Unit to support the university’s philanthropic gift processing and administration.

About the Job
As the Gift and Data Processing Officer, you will be responsible for the university’s gift processing and administration, as well as providing support for event registrations, and data queries, with a scope to improving procedures and processes for better service outcomes.

Reporting directly to the Manager, Data Services, you will process donations to the university, record these on the fundraising database and produce gift reports and analyse data as required. The role will also be responsible for key internal data imports, as well as processing new constituent records, ensuring data is recorded correctly on the database.

The Gift and Data Processing Officer will support data requests from within Alumni Engagement, Events and Development teams, and from the wider university. Timely processing and high levels of accuracy are essential.

This role sits within the Swinburne’s Alumni & Operations Unit and will liaise regularly with Alumni Engagement, Events and Development colleagues, as well as with others across the university, to support divisional and university goals.

About Swinburne University of Technology
Swinburne is a multi-sector university of science, technology and innovation with more than 54,000 students and 5,000 staff globally. We offer postgraduate, undergraduate, vocational education and online education to provide students with a variety of work-relevant pathways. Our mission is to be a world-class university, creating economic and social impact through science, technology and innovation. We aim to deliver future-ready learners, research with impact and innovative enterprise.

About you
To be successful in the role, you will have:
• A finance or accounting degree with subsequent relevant experience; or extensive experience; or an equivalent combination of relevant experience and/or education/training.
• Experience in gift processing using a complex relational database system (Raiser’s Edge preferred)
• Experience querying data, segmentation and providing data on excel spreadsheets
• Excellent organisational and time management skills, including planning, scheduling and reporting to deadlines

A full list of selection criteria is available within the position description.

To find out more about the extensive range of benefits offered to Swinburne employees please visit Careers at Swinburne

How to apply and further information
To view the position description or to start an application please click on 'apply' or ‘begin’ and submit a resume, cover letter and a response to the Key Selection Criteria, as listed in the position description

For further information about this position, contact Pratik Shah, Team Leader Data Services,

If you are experiencing technical difficulties with your application, please contact the Recruitment team on

Should you require further support for an interview due to special needs or consideration, please contact Jessie Macintyre, Director (Employee Experience) at For support or queries related to Aboriginal and Torres Strait Islander employment, please contact
Agency enquiries will not be accepted for this position.

Swinburne is a large and culturally diverse organisation. We are proud of our commitment to equity and inclusion through key initiatives such as our Charter of Cultural Diversity, Pride@Swinburne Strategic Action Plan, Science in Australia Gender Equity (SAGE) Action Plan and our Reconciliation Action Plan. Equity and diversity are integral to our 2025 vision to be a world class university creating social and economic impact through science, technology and innovation.

Applications close at 5pm on Wednesday 30th September 2020.

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