Administration Coordinator

• Part-time (0.5FTE), fixed term 12 month appointment 
• HEW Level 6 + 17% super 
• Based at the City campus, but may be required to work and/or be based at other campuses of the University 

About us 

RMIT is a multi-sector university of technology, design and enterprise with more than 91,000 students and 11,000 staff globally. RMIT offers postgraduate, undergraduate, vocational education and online programs to provide students with a variety of work-relevant pathways. 

Our purpose is to offer life-changing experiences for our students, and to help shape the world with research, innovation, teaching and industry engagement. With strong industry connections forged over 130 years, collaboration with industry remains integral to RMIT’s leadership in education, applied and innovative research, and to the development of highly skilled, globally focused graduates. 

Culture 

Our Values inspire us, wherever we are in the world, and guide how we live and work together. 

Imagination. Agility. Courage. Passion. Impact. Inclusion. 

What unites us is our purpose and our values; they are at the heart of who we are, what we stand for, how we make decisions and connect with each other.  

Our people make everything at the University possible. We encourage new approaches to work and learning, stimulating change to drive positive impact. RMIT exists to create transformative experiences for our students, getting them ready for life and work. You will be a part of a productive and collaborative team, who values working relationships and outcomes through open and inclusive planning, continuous information sharing and transparent work practices. 

About the role 

On 9 October 2019 the Commonwealth Government announced funding for the ARC Centre of Excellence for Automated Decision-Making and Society. The Centre has been awarded Australian Research Council (ARC) funding of $31.8m over seven years, 2020-2026. An additional $39.3 million in cash and in-kind support has been committed by the Centre partners. The Centre will be hosted at RMIT, with Julian Thomas as Director and Jean Burgess (QUT) as Associate Director.

The Centre’s Investigators are internationally renowned experts in the core disciplines essential to the Centre’s collaborative approach, coming from across the humanities, social and technological sciences, with strong records of innovation, impact and external engagement.

The Administration Coordinator is a professional staff appointment that will provide high level administrative and diary support for the Centre Director and support the professional staff team, under the direction of the Manager, Business and Operations and the Chief Operating Officer.

About you 

To be successful in this role, you will have:

• Extensive experience in providing high-level executive and administrative support to a senior executive or equivalent in a university environment or similar large and complex organisation.
• Excellent interpersonal skills, demonstrating discretion, confidentiality and experience dealing with a wide range of stakeholders at different levels including executive level.
• High level of customer focus and ability to interact and negotiate with a wide range of internal and external customers.
• Excellent, proven communication skills, both written and oral, including letter/email/minute writing, good telephone skills and the ability to compile briefing notes.
• Proven ability to work effectively as a member of a team and to be agile in the work environment.
• Proven capacity to prioritise tasks and exercise discretionary judgment and solve problems independently in an environment of high volume of work and tight deadlines.
• Demonstrated high level of computer literacy including: Microsoft O365; presentation software; internet and electronic document management applications. Experience in project management systems will be advantageous.
• Evidence of self-motivation for ongoing personal development. 
   

Qualifications

Desirable:

• A tertiary degree in administration or equivalent relevant experience in administration.
• Previous experience working in a large research institution, University or ARC Centre of Excellence.

Note: Appointment to this position is subject to passing a Working with Children check. 

Bring your whole self to work 

We are better for our diversity. When we listen to those who are different to us, or challenge us, we grow stronger together. When we feel like we belong, we can achieve so much more. We respect each other, embrace our differences and build a sense of belonging in our team and beyond.  

We are proud that our dedication to diversity has been recognized by a broad spectrum of external organizations. Visit our Linkedin Life pages to learn more and see some of our most recent wins. 

To apply, please submit your resume and cover letter outlining your interest for this role. For further information please contact Larisa Ahadi at Larisa.ahadi@rmit.edu.au.

 PD Administration Coordinator.pdf

We are also happy to make adjustments to the recruitment process for your accessibility requirements. Please contact us via your preferred type of communication: email TalentSupport@rmit.edu.au or call Kassie on +61399252442 with your request(s). 

Applications close 9th of November 2020. 

RMIT is an equal opportunity employer committed to being a child safe organisation. We are dedicated to attracting, retaining and developing our people regardless of gender identity, ethnicity, sexual orientation, disability and age. Applications are encouraged from all sectors of the community and we strongly encourage applications from the Aboriginal and/or Torres Strait Islander community. 

Please note that whilst we still accept applications from any persons interested in our roles, due to the impacts of COVID-19, we are currently prioritising applications from those with current working rights in Australia and who are not affected by travel restrictions. Please see the latest updates to Australia’s immigration and border arrangements during the COVID-19 (Coronavirus) outbreak: https://covid19.homeaffairs.gov.au/ 

Trans and Gender Diverse applicants

Inclusion is at the durrung (or heart) of who we are. We aim to create an environment where staff and students who identify as trans and gender diverse feel supported to succeed and belong.

We recognise the challenges faced by the trans and gender diverse community when applying for a new role.

At RMIT, we aim to support you from the start. Our Talent Acquisition team are active members of the RMIT Ally network.

For enquires or support through the application, recruitment and onboarding process, applicants who identify as trans or gender diverse are invited to contact Mat Lewis at mat.lewis@rmit.edu.au