Executive Assistant. Full Time Maximum Term Contract – Central Coast, Newcastle or Sydney

About the Organisation
Every day, Life Without Barriers provides support and care to children and young people, as we work collaboratively with families, carers, and communities, to ensure they have the environment they deserve to grow. With a focus on ensuring safety and respect, this is an opportunity to make a positive and meaningful difference in these young lives and help pave a brighter future.

Life Without Barriers is a leading social purpose organisation of 8,000 employees working in more than 500 communities across Australia. We support children, young people and families, people with disability, older people and people with mental illness. We work with people who are homeless and refugees and asylum seekers. Join a community of people dedicated to breaking down barriers.

We want to employ people who reflect the diversity of our clients to ensure we can support each client's individual needs and wants. We encourage people of Aboriginal and Torres Strait Islander background and people with disability to apply.

About the Role

Bring your highly developed EA and relationship management experience to this fast-paced role, supporting the Regional Director, NSW CYF FBC Northern and Regional Director NSW CYF FBC Southern and Western. You'll excel by building and maintaining relationships, providing top-notch administrative support, managing diaries, and prioritising emails. Your success hinges on your keen attention to detail, ability to communicate with stakeholders at all levels, and flexibility to thrive autonomously in a dynamic environment.

This is a full-time 7 month maximum term contract, based in Central Coast, Newcastle, or Sydney. You can choose to work from your preferred location, there will be times where you are required in the office and there is occasional travel to our offices across NSW.

Key Responsibilities

• Provide high level administrative and executive support to the Regional Directors and their teams
• Provide timely, effective diary management, prioritising emails and organising meetings, with internal and external stakeholders
• Coordinate and facilitate meetings, conference, team building and adhoc events
• Coordinate and prepare agendas, minutes and action lists
• Assist in preparation and collation of documents and reports
• Travel Booking, Coordination & Itinerary management 
• Reconcile expense claims, credit cards and process invoices
• Collaborate with Executive Assistants to deliver the best outcomes for the organisation

Skills & Experience

• Prior demonstrated experience as an EA or Administrative Assistant
• Advanced working knowledge of MS Office Suite programs
• Highly developed relationship management skills and ability to work collaboratively with both internal and external stakeholders.
• Ability to work flexibly within a fast paced, multifaceted role providing a range of EA and administrative support 
• Demonstrated ability to deliver high quality written communications such as reports and other correspondence
• Resilience and ability to manage sensitive information and maintain a high degree of confidentiality

Successful candidates will be required to clear probity checks including National Criminal History Record Check and Working with Children Check where relevant to the role.

How to Apply
Please include your resume and covering letter in one document, click on the Apply button below and follow the screen prompts. For all enquiries, contact Debra Neil at recruitment@lwb.org.au

Applications close at midnight on Sunday 7th April 2024

To be considered for and appointed to a position at Life Without Barriers, you must be fully vaccinated against COVID-19 with a minimum of two (2) doses or hold a valid medical exemption certificate, in accordance with Life Without Barriers Employee COVID-19 Vaccination Policy. You will be required to provide evidence of your vaccination status during the recruitment process.

We are dedicated to playing our part to reduce the spread of COVID-19 and bring continuity of care and support to our clients. With this in mind, if you are successful, we will discuss with you an alternative to a face to face interview.

Life Without Barriers supports the Royal Commission into violence, abuse, neglect and exploitation of people with disability. We believe people with disability need to be heard and for these experiences to influence how support services like ours are delivered. View our statement here https://bit.ly/2GzZGWA