Scheduling Officer

About the Role 
We have an exciting opportunity available for a dynamic individual to join the esteemed Student Administration and Library Services team as a Scheduling Officer.

In this role, you will play a pivotal role in collaborating with school stakeholders and professional departments to craft academic and exam timetables. Under the guidance of Scheduling Services Specialists and Coordinators, you will contribute to the seamless planning and execution of exams, resource organization, and ad-hoc event bookings. 

Additionally, you will assist in coordinating invigilated exams, scheduling space resources, and managing facilities within relevant system databases in partnership with key stakeholders. 

This position may require the incumbent to work non-standard hours during peak periods. This will be managed by the universities policy regarding Time off in Lieu (TOIL) and Overtime.

About You  
To be suitable for this role you will need to have experience in the below key accountabilities: 

• Demonstrated ability to work autonomously and as part of a team to meet deadlines and work under pressure.
• Demonstrated ability to communicate effectively in person and in writing with academic, management and administrative staff, including the preparation of clear reports.
• Have a positive, pro-active and energetic manner when dealing with situations in environments which are sometimes high pressure, with the ability to retain a professional manner.
• Strong customer focus and problem-solving skills.
• Demonstrated experience in a Syllabus Plus, Exam Scheduler, Student One or similar application, and high-level proficiency in word processing, spreadsheets and databases.

Qualifications
A degree without subsequent relevant experience; or an equivalent combination of relevant experience and/or education/training in a related field.

About Swinburne University of Technology 
Swinburne Horizon 2025 draws upon our understanding of future challenges. With this new strategic plan, we choose to build Swinburne as the prototype of a new and different university – one that is truly of Technology, of Innovation and of Entrepreneurship, and proud of it. We are committed to a differentiated university proposition in education and research, so that:

• Every Swinburne learner gets a work experience
• Every Swinburne graduate gets a job
• Every Swinburne partner gets a tech solution
• Swinburne is the prototype of global best practice

The achievement of our 2025 moon shots depends on our capacity to work collectively, always, as One Swinburne.

To Apply 
Please submit your CV and cover letter addressing your suitability for this position.  

To review the Position Description and to apply, please scroll down to the bottom of the page. 

If you are viewing this advert from an external site, please click ‘apply’ and you will be redirected to Swinburne’s Jobs website to access the Position Description at the bottom of the page.

Please Note: Appointment to this position is subject to passing a Working with Children Check.

If you are experiencing technical difficulties with your application, please contact the Swinburne Talent Acquisition Team on staffrecruitment@swin.edu.au. 

Applications Close: Sunday 21 April 2024, 11.00pm

Swinburne offers flexible working options, leave and parenting/carer policies to support work life balance.

Equity and Diversity 
Swinburne is a large and culturally diverse organisation and we are proud of our commitment to equity, diversity and inclusion through key initiatives.  For further information on all our initiatives visit our Equity & Diversity website.

We welcome and encourage applicants from diverse backgrounds to apply.

We are committed to making the recruitment process fair and equitable for all our candidates. If you have specific accessibility or support requirements please contact inclusion@swin.edu.au

Aboriginal and Torres Strait Islander Applicants
We welcome and strongly encourage applications from Aboriginal and Torres Strait Islander people.  

For any support please contact DeadlyCareers@swin.edu.au or for more information on our Indigenous strategies please follow the link to our RAP Reconciliation Action Plan

Victoria’s Commitment to Action: Improving international student employment outcomes 
As a signatory to Victoria’s Commitment to Action, Swinburne seeks to remove barriers to international graduate employment. We welcome and encourage applications from international graduates.  

We are a 2023 Circle Back Initiative Employer – we commit to respond to every applicant
#LI-SW